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QuickBooks business checks - order online for convenience - come in a variety of styles, colors and unique security features.
When you pay an employee using a third-party direct deposit service, the amounts don't show up in your QuickBooks register. To correct this problem, you can set up QuickBooks to print only the check stub for direct deposit employees. Printing a check stub requires you to manually enter the amounts for each check in your account register. The combined payroll then shows as a single line on your bank register. The resulting checks create a direct deposit amount and an offsetting liability amount that posts the total amount to the bank register.
Create Payroll Item
1.Click the 'Lists' menu and select 'Payroll Item List.'
2.Select the 'Payroll Item' button and click 'New.'
4.Select 'Deduction' for the payroll type. Type 'Bank Direct Deposit' for the agency name. Choose 'Direct Deposit Liabilities' for the liability account. Click 'Next.'
5.Choose 'None' from the drop-down menu on the Tax Tracking Type page. Click 'Next.'
6.Select the 'Neither' radio button on the 'Calculate Based on Quantity' page. Click 'Next.'
7.Choose 'Net Pay' on the Gross vs. Net page. Click 'Next.'
8.Enter '100%' in the first text field on the Default Rate and Limit page. Leave the second text field blank. Click 'Finish.'
9.Click the 'Employees' menu and select 'Employee Center.' Select the employee that receives direct deposit.
10.Click the 'Change Tabs' drop-down menu and enter the 'Bank Direct Deposit' item in the Deductions section. Click 'OK.'
Edit Payment Method
1.Click the 'Employees' menu and select 'Payroll Center.'
2.Choose 'Related Payment Activities' and select 'Edit Payment Due Dates/Methods.'
3.Choose 'Schedule Payments' and select 'Bank Direct Deposits.' Click 'Edit.'
4.Enter the name of your bank in the Payee field. You don't need to provide an account number or contact information. Select the 'Weekly' radio button and choose the day that you process payroll. Click 'Finish.'
Process Payroll
1.Click the 'Employees' menu and select 'Pay Employees.'
2.Verify your Pay Period Ends date, Check Date and Bank Account.
3.Check the employee you want to pay. Click 'Save & Next' to move on to the next employee. Alternatively, select 'Save & Close' to return to the Enter Payroll Information window.
4.Click 'Continue' and select 'Create Paychecks.' Print the pay stubs and pay the liability in your check register with the bank account used to send direct deposit payments.
Warning
- Information in this article applies to QuickBooks 2013. It may vary slightly or significantly with other versions or products.
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About the Author
Avery Martin holds a Bachelor of Music in opera performance and a Bachelor of Arts in East Asian studies. As a professional writer, she has written for Education.com, Samsung and IBM. Martin contributed English translations for a collection of Japanese poems by Misuzu Kaneko. She has worked as an educator in Japan, and she runs a private voice studio out of her home. She writes about education, music and travel.
Cite this Article Choose Citation Style
Martin, Avery. 'How to Use Direct Deposit in QuickBooks With Another Provider.' Small Business - Chron.com, http://smallbusiness.chron.com/use-direct-deposit-quickbooks-another-provider-64220.html. Accessed 15 June 2019.
Martin, Avery. (n.d.). How to Use Direct Deposit in QuickBooks With Another Provider. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/use-direct-deposit-quickbooks-another-provider-64220.html
Martin, Avery. 'How to Use Direct Deposit in QuickBooks With Another Provider' accessed June 15, 2019. http://smallbusiness.chron.com/use-direct-deposit-quickbooks-another-provider-64220.html
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